Less Paper at Work
10 Easy Ways to Reduce Paper at Work
- Photograph receipts or use an expense app or scanning app.
- Keep a cross-cut shredder close-at-hand, to shred documents immediately.
- Rather than having notes all over, keep one large block style notepad on your desk to jot down notes.
- Use a dedicated notebook for meeting notes and to-do lists.
- If you like to save articles, give Pinterest a try, it is great for more than just home improvement. Look for the article online and pin it to a Pinterest Board for that business topic, networking for example. If you can’t find it online, use a scanning app to upload it yourself, then discard the hard copy.
- For work-in-progress use a Paperwork Organizer or Project Envelope to keep paperwork together. When the project is complete shred anything already saved on the computer.
- Avoid printing out documents, by keeping everything you need for a project on collaborative software such as Trello, Basecamp or Google Docs. No more looking through your hard drive, email files and printed files to find documents or messages related to a project, these programs keep it all in one place.
- Date trade publications or catalogs as they arrive. Keep them in a dedicated magazine file and discard older versions as you run out of space.
- Save forms on the computer and print out as needed, better yet, look into updating forms so they can be submitted electronically.
- If you work closely with others, make sure they understand your organizational system, if they know when you will want a printed copy and when email is best, you can stop the paper at the source.
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